Job Description

POSITION
Summer & School Year Office Clerk (Daly City)

OUR MISSION
To empower the youth in our community with equitable access to social, academic, and career opportunities to thrive

OUR VISION
All youth grow up to lead fulfilling lives fueled by their passions, talents, and a love of learning

OUR CORE VALUES
Curiosity, Respect, Ownership, Ganas, Unity, Equity

ORGANIZATION OVERVIEW
Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 5,400 TK-College students across 29 sites from East Palo Alto to Daly City. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up.

POSITION OVERVIEW
As Office Clerk, you will work collaboratively with the on-site leadership team and program staff at one of our K-8 school sites, where we provide academic support and enrichment offerings to students. You will provide office, administrative, and logistical support to ensure our program can run in an efficient and safe manner. This role reports to the Assistant Site Director.

Employment Status: Part-Time

Pay Rate: $22.00 - $25.00 per hour (Depending On Experience) 

Location: Daly City 

Woodrow Wilson Elementary School (Summer and Fall)

• Onboarding Dates (must attend one ): 
  • Dates: May 21 or May 22 (8:00 am - 5:00 pm)
  • Location: 401 Pierce Rd Menlo Park, CA 94025
  • Dates: May 23 or May 29 (8:00 am - 5:00 pm)
  • Location: 201 W Orange Ave South San Francisco, CA 94080
• CPR Training: Friday, May 30 (9:00 am - 2:30 pm)
• Galileo Training Date: Saturday, May 31st (8:30 am - 4:00 pm) 
  • Location: San Mateo Park Elementary School (161 Clark Dr San Mateo, CA 94402)
• BGCP Training Dates: June 9th – June 13th
• Program Dates: June 16th – July 18th (excluding June 19 and July 4, observed holidays)
• Work Shift: 12:15 PM - 5:30 PM

Daniel Webster Elementary School (Summer only)

• Onboarding Dates (must attend one ): 
  • Dates: May 21 or May 22 (8:00 am - 5:00 pm)
  • Location: 401 Pierce Rd Menlo Park, CA 94025
  • Dates: May 23 or May 29 (8:00 am - 5:00 pm)
  • Location: 201 W Orange Ave South San Francisco, CA 94080
• CPR Training: Friday, May 30 (9:00 am - 2:30 pm)
• Galileo Training Date: Saturday, May 31st (8:30 am - 4:00 pm) 
  • Location: San Mateo Park Elementary School (161 Clark Dr San Mateo, CA 94402)
• BGCP Training Dates: June 9th – June 13th
• Program Dates: June 16th – July 18th (excluding June 19, and July 4, observed holidays)
• Work Shift : 11:15 AM - 5:15 PM 

ROLES & RESPONSIBILITIES

• Manage the administrative and site operations of the BGCP office during program hours
• Greet, monitor, and track all members and visitors on site, including parents and volunteers 
• Maintain inventories of office supplies, first aid supplies, and program materials 
• Handle the student sign-in and sign-out process 
• Answer phone calls and promptly return messages 
• Foster a positive work atmosphere, encourage teamwork, and facilitate constructive exchange of ideas with peers 
• Assist in planning and executing special events as required 
• Manage site enrollment and daily attendance 
• Build positive relationships with students, supporting BGCP behavior standards and discipline policies 
• Supervise youth as needed, either in the office or as coverage for a classroom instructor
• Communicate with students and families regarding enrollment and attendance matters 
• Generate and share attendance and membership reports with site leadership staff to meet ASES reporting requirements 
• Enter all enrollment data into Salesforce, BGCP's database
• Perform additional relevant duties as assigned

QUALIFICATIONS

• Spanish fluency is strongly preferred 
• Commitment to BGCP’s mission and vision and working with youth 
• Experience working with diverse youth and communities of color 
• Keen attention to detail and ability to create systems for efficiency and effectiveness 
• Maturity and strong communication skills 
• Energy, leadership skills, strong initiative, ability to motivate through positive reinforcement 
• Positive attitude, team player, strong customer service orientation 
• Administrative experience with an excellent knowledge of standard office practices

Physical Requirements and Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, bending at the waist, reaching overhead, crouching, squating, and/or crawling; and significant fine finger dexterity. Generally the job requires 20% sitting, 80% walking & standing. Work environment noise level is usually moderate but can be noisy at times. All requirements are subject to reasonable accommodations.

As part of the hiring process, BGCP requires candidates to complete a LiveScan fingerprinting, background check, and tuberculosis (TB) test.

Disclaimer: The above declarations are not intended to be an “all-inclusive” list of all duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 5,400 TK-College students across 29 sites from East Palo Alto to Daly City. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up.

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