Job Description

Job Type: 1099 contractor role/ Full-time on site

Location: Vernon, Texas

Company Overview:

We are a leading data center operator with 11 operating centers across Texas, South, and North Carolina. As a pioneer in our field, we are constantly expanding with several centers currently under construction. We are part of a larger international group, solidifying our position as a top player in the global marketplace.

Position Overview:

We are seeking a dedicated and organized Site Administrative Assistant to join our team. This role is essential in providing administrative support to ensure efficient operation within the office. The ideal candidate will possess excellent communication skills, a strong customer service orientation, and the ability to manage multiple tasks effectively. This position requires a proactive individual who can handle various clerical duties while maintaining a positive and professional demeanor. This position will also entail assisting on site with various OSHA requirements and working closely with Safety technician to ensure compliance. 

Key Responsibilities:

Handle all construction site administrative duties.

Support monthly pay applications and invoices assigned.

Assist with communication and distribution of Subcontractor payments.

Data entry into project management programs and systems.

Participate in onboarding and training new team members.

Other duties as assigned.

Verify the accuracy of billing data and revise any errors.

Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.

Communicate with trade partners and vendors to obtain and update account information.

Assist in the preparation, issuing, and tracking of RFI's, EWO's, SWA's, and Backcharges.

Compile project close-out documents.

Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.

Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA's, and daily reports

General receptionist duties include but are not limited to greeting visitors upon arrival to the office, answering the phone, and processing incoming mail and deliveries.

Making travel arrangements for job site visitors and new and/or transferring employees as needed.

Maintain upkeep of the appearance of the office trailer and light housekeeping.

Upkeep of office supplies and reorder as needed.

OSHA 10 compliance and monitor enrollment.

Ordering and picking up meals for onsite meetings.

Assist in maintaining safety protocol on site.

Qualifications:

High School diploma, general education degree, or equivalent mandatory

5+ years of working in the construction industry with similar duties above

Viewpoint experience is strongly preferred, however, not required

Strong customer service skills with the ability to interact positively colleagues and vendors

Strong clerical skills, including attention to detail and organizational abilities

Strong communication and interpersonal skills

Excellent time management skills

Ability to maintain confidentiality and handle sensitive information appropriately

This is a great opportunity to join a growing company in a dynamic industry. If you are a dedicated professional with excellent organizational abilities and a passion for ensuring office efficiency, we invite you to apply for the Site Administrative Assistant position. We look forward to receiving your application, joining our team, and contributing to the success of our company operations.

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