Position Title: | Administrative Office Specialist | Department: | Operations |
Open Date: | September 20, 2024 | Reports to: | Office Coordinator |
Close Date: | Until Filled | Work Location: | TMSC (Tigard) |
Hiring Range:* | $18.02 - $19.82 Hourly | FLSA Status: | Non-Exempt |
Position Status: | Regular Full-Time (RFT) | Benefit Status: | Benefits Eligible |
Work Hours Per Week: | 40 | Number of Positions: | 1 |
Months Active: | All | Positions Supervised: | 0 |
Note: This position requires you to be bilingual in English and Spanish, both verbal and written.
*Note:
For applicants with extensive qualifications and/or years of experience, hiring range may be exceeded with approval. If approval is granted, it will be based upon careful review of the applicant's qualifications, experience, internal equity and budgetary considerations. The final rate approved will typically never be at a rate equal to or above the established midpoint of the pay range for the position.
Community Action Organization reserves the right to modify, interpret or apply this job description as needed. The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties (including essential duties), and skills to be performed by the employee occupying this position. This job description is not a contract implied or otherwise and the employment relationship remains at-will. The aforementioned requirements may be subject to change to reasonably accommodate qualified persons with disabilities. All positions are contingent upon funding and successful passing of all required background checks, required registry checks, and physical screenings if required.
All staff in positions which regularly require driving either company or personal vehicles while performing work on behalf of Community Action are required to provide Human Resources proof of a valid driver's license for a motor vehicle record check both at hire and annually thereafter. Human Resources will conduct a motor-vehicle record. These records will be held as confidential records in Human Resources. All accidents will be reported to Human Resources within 48 hours.
Benefits: All regular full-time (RFT) status positions of 20 hours per week or more year round or part year of .50 FTE or higher are eligible for our outstanding benefits package including:
P osition Summary :
In support of the Agency's mission, the Administrative Office Specialist is responsible for providing administration support for the Operations & Administration Department while maintaining a high level of confidentiality. This position performs front-end functions with a high degree of complexity and ensures that the division's operations flow smoothly. Responsible for providing support and information to agency staff, community partners, and the general public that may require the use of judgment and the interpretation of program policies, rules, or procedures. Under the direction of the Office Coordinator, develops, implements, and maintains program-related office systems and procedures. This position requires excellent time management skills to complete multiple tasks, projects, and program requirements and must demonstrate and model effective collaboration and communication skills.
Essential Functions and Responsibilities :
Marginal Functions and Responsibilities :
Required Education/Training/Experience :
Preferred :
Required Licensing or Other Special Certifications :
Required Physical Demands of Essential Functions and Responsibilities:
How to Apply for this Position:
To be considered we must receive a completed Community Action Employment Application form. You are welcome to also include a cover letter and resume at your option. Transcripts may be required for certain positions. Applications can be completed on our website: or you can print off the application to complete or pick up the application form at either of our following locations:
Hillsboro - 1001 SW Baseline St, Hillsboro OR 97123
Beaverton - 5050 SW Griffith Dr, Suite 101, Beaverton OR 97005
Be sure to submit your application in a timely manner. If you choose not to complete an online application, you can send your completed application form, optional resume and cover letter and any other required documents via fax at 503.400.3691. If you prefer to mail your application be sure to mail attention Human Resources at the Hillsboro office address above.
All application submissions will be acknowledged with a receipt notification. If you are selected for an interview, we will contact you.
All current Community Action employees are encouraged to apply for openings at Community Action which they are interested in. For current employees, some qualifications may be met by an equivalent combination or education and experience at the discretion of the employer.
Community Action is an equal opportunity employer and does not discriminate on the basis of sex, age, race, color, religion, marital status, national origin, disability, sexual orientation, veteran status, or other protected status in accordance with applicable federal and state equal employment opportunity laws. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.
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