Job Description

Position summary:
The purpose of this position is to provide extensive secretarial skills for the performance of duties of a complex nature requiring frequent use of discretion and independent judgment. The professional support assistant is responsible for serving in an overall secretarial capacity to the dean, department chairs, and faculty of the division and other Health Science Administrative Assistants.

• Provide comprehensive administrative support to the Dean and division, including but not limited to answering phones, sorting mail, greeting visitors, managing the Dean's calendar, scheduling meetings, and preparing correspondence.
• Creating and maintaining a professional office environment with regular attendance of a full-time work day.  Limited overtime hours may be required as necessary.
• Supporting the dean and the division by performing related office duties such as answering the phone, sorting and distributing mail, greeting and screening visitors and students, assisting in keeping the dean’s appointment calendar, scheduling meetings, and preparing and distributing correspondence.
• Maintaining office files, records and information such as personnel files, budget records, instructional rosters and office hour logs, etc.
• Prepares and maintains clinical affiliation agreements for all health science programs at the college.
• Participating in the planning, evaluation, and improvement of office procedures.
• Communicating regularly, effectively, courteously and professionally with faculty, staff, students, and visitors in person, on the telephone, and via e-mail.
• Assisting in the collection, computation, processing and/or preparation of various personnel-related records such as adjunct/part time files, part time/overload pay, special pay requests, and other related information.
• Taking and preparing minutes for various committees and meetings.
• Preparing various reports, materials, and other projects as requested.
• Maintaining and purchasing office supplies.
• Assisting with registration activities such as registration input and schedule changes.
• Assisting departments and clubs within the division with special events/projects.
• Serve as a primary point of contact for inquiries from students, faculty, staff, and other HS administrative assistants, responding promptly and professionally.
• Support the admissions process by assisting with application review, applicant communication, and enrollment procedures.
• Provide accurate and up-to-date information about program prerequisites, admission criteria, and application deadlines. Assist students in understanding the curriculum, course offerings, and potential career pathways within the nursing field.
• Connect students with relevant resources and support services, such as tutoring, academic counseling, and financial aid assistance, to help them overcome academic challenges and achieve their goals.
• Other related duties as assigned by the dean.

• Associate’s degree in Office Professionals or related degree required.  Extensive related work experience will be considered in lieu of formal education.
• Minimum of 5 years related, full time work experience, preferably in an education setting. Supervisory or office management experience preferred.
• Extensive computer skills to include Microsoft Word and Excel are required.
• Must have excellent written and verbal communication skills.

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports

• Work is normally performed in a typical interior/office and classroom environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

• Provide resources for safe operation of units. Create and support workplace safety.
  
   

Benefits and Perks

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependent children. 
• Compensation for this 12-month position is $30,914

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at .

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

All positions are considered security-sensitive and subject to a background check pre-employment.

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